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Ruth Helwig, Systems Librarian, |
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and Marlene Ernst, Access Services Specialist |
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Central Michigan University |
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IUG Conference May, 2001 |
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Identify missing materials |
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Correct inaccuracies in the database |
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Improve accuracy in assessing the collection |
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Locate misshelved items |
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Correct circulation inaccuracies |
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Other? |
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Equipment -
Release 2000 Manual #30858 |
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Software |
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INNOPAC manual - Release 2000 #31720 |
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Consult with other libraries |
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Monitor list discussions |
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Attend IUG conference presentations |
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Staff discussions |
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Inventory performed by teams |
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Form created to track progress |
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Form created to report problems to other staff
members |
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File is transferred to INNOPAC |
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File is renamed |
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Inventory report is generated and the inventory
field is updated in the item record |
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Error codes – Release 2000 manual #31975 |
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Color coding the errors with markers |
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Checking the errors |
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Cooperation with other library departments |
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Refunds for billed items |
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Incorrect labels |
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Incorrect or no item record |
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Misshelved items create misleading error report |
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Behavior of non-standard call numbers |
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www.rodman.lib.oh.us/iug/inventory |
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Hardware – Need to have enough computers
available for staff to perform all steps in the process |
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Time consuming to deal with individual books |
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Type barcode for individual books instead of
scanning |
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Multivolume sets - call numbers are treated character-by-character |
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Expect to find a variety of problems and
unanticipated problems |
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Portable barcode readers – battery removal |
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Periodically clean out the files on the PC and
in the inventory module |
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Use function keys/macros to automate parts of
the process |
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Keep the inventory information sheets in shelf
list order |
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Develop a process to deal with returned
materials |
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Use create list functionality |
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Recheck shelf |
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Recheck database |
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Then what? |
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Leave in OPAC? |
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Suppress? |
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Update to lost and missing? |
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Worthwhile project |
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Identifies problems and cleans up the database |
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Identifies and corrects problems on individual
items |
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Barcode problems |
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Label problems |
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Should be ongoing |
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Notes